CoworkingPrivacy policy
Last updated: 13 November 2026.
Who we are
Hublou Coworking is operated by SC HUBLOU SRL, Trade Register number J40/15810/2019, tax ID 35662965, registered at 31 Emanoil Porumbaru Street, 4th floor, office 10, District 1, Bucharest, 011422, Romania. For any question about your data, write to [email protected].
What data we use and why
1. Contact and visit forms
- Data
- name, phone, e-mail, message, the page you wrote from and the visit source
- Purpose
- we reply and schedule your visit or trial day
- Legal basis
- steps taken at your request before a contract; our legitimate interest in replying
- How long we keep it
- 12 months after the last contact
2. Phone and WhatsApp
- Data
- number, name, conversation content
- Purpose
- we reply and schedule your visit
- Legal basis
- the same legal bases
- How long we keep it
- 12 months after the last contact
3. Forms in Facebook and Instagram ads
- Data
- name, phone, e-mail, chosen day
- Purpose
- we schedule your trial day
- Legal basis
- steps taken at your request before a contract
- How long we keep it
- 12 months after the last contact
4. Newsletter
- Data
- e-mail address
- Purpose
- we send you Hublou news and offers
- Legal basis
- your consent
- How long we keep it
- until you unsubscribe
5. Contracts and invoices
- Data
- identification data of the company and its representative, billing data
- Purpose
- we sign and perform the contract; we keep tax and accounting records
- Legal basis
- the contract; legal obligations
- How long we keep it
- for the contract term and as long as tax and accounting law requires
6. Mail received for registered office and virtual office clients
- Data
- sender, date received, the scanned copy sent at your request
- Purpose
- the service in your contract
- Legal basis
- the contract
- How long we keep it
- for the contract term
7. Key-card access to the space
- Data
- card holder's name, card number, date and time of entries
- Purpose
- security of the space and its members
- Legal basis
- our legitimate interest
- How long we keep it
- 12 months
8. Video surveillance
- Data
- images recorded by the cameras in the space
- Purpose
- security of people and property
- Legal basis
- our legitimate interest
- How long we keep it
- up to 30 days; footage related to an incident, until it is resolved
9. Analytics and advertising cookies
- Data
- online identifiers, pages visited, visit source
- Purpose
- we measure traffic (Google Analytics) and ads (Meta Pixel)
- Legal basis
- your consent, given in the "Cookie preferences" window
- How long we keep it
- as set by each provider; you can withdraw consent at any time in the same window
10. Website security
- Data
- IP address, technical browser data
- Purpose
- we protect the site and its forms against abuse
- Legal basis
- our legitimate interest
- How long we keep it
- short periods set by the provider
Who else has access to the data
We work with providers that process data on our behalf: Cloudflare (website hosting and security), Google (analytics), Meta (ads, forms and WhatsApp), Intuit Mailchimp (newsletter), HubSpot (enquiry records), Proton (e-mail) and our accounting firm. Authorities receive data only when the law requires it. Your data stays with us and these providers and is used only for the purposes above.
Some providers are based in the United States. Transfers rely on the EU–US Data Privacy Framework or on the standard contractual clauses approved by the European Commission.
Your rights
You have the right to access, rectify and erase your data, to restrict processing, to data portability and to object. Consent given for the newsletter or for cookies can be withdrawn at any time. Write to [email protected] and we will reply within one month. You may also lodge a complaint with the Romanian data protection authority (ANSPDCP), www.dataprotection.ro.
Changes
We update this page when the way we use data changes. The date of the last update appears at the top.